Steven Guillen
AAP
SERVICES
Affirmative Action Plan
Steven Guillen
AAP
AFFIRMATIVE ACTION PLAN
Affirmative Action Plan.
Stay within compliance standards and confidently meet your OFCCP requirements.
OFCCP AUDIT SUPPORT
Support When You Need It Most
The EverythingHR Affirmative Action Team helps employers throughout the USA develop their EEO and Affirmative Action Programs and prepare for an Office of Federal Contract Compliance Programs (OFCCP) compliance review.
How We Support You During an OFCCP Review
01
Act as Your Liaison
During an OFCCP Compliance Review, we can act as the liaison between your organization and the OFCCP Compliance Officer.
02
Prepare for Questions
We understand the types of questions and documentation that may arise during an OFCCP compliance review and help you prepare appropriate responses.
03
Response Assistance
We assist you in responding to the Compliance Officer with clear, appropriate, and well-supported information.
04
Onsite Review Support
If your audit proceeds to the onsite stage, onsite support may be available upon request to help the review process move as smoothly as possible.
OUR APPROACH
Practical Guidance. Responsive Support.
We are committed to helping our clients address their compliance responsibilities through practical counseling, technology, and an innovative approach to problem solving.
Clients can expect our experts to be responsive, provide individual attention, and adapt their support to changing needs.
As part of our dedication to service, we strive to provide timely and efficient representation and maintain regular communication throughout the process.
✓
Practical Counseling
Guidance focused on your organization's situation.
✓
Individual Attention
Support tailored to your specific compliance needs.
✓
Responsive Communication
Timely communication throughout the review process.
✓
Technology & Innovation
Modern tools and practical approaches to problem solving.
AFFIRMATIVE ACTION SUPPORT
Prepare for Your OFCCP Compliance Review
The EverythingHR AAP Team provides Affirmative Action Planning and Equal Employment Opportunity consulting to help Federal Contractors address compliance requirements and manage audit-related challenges.
ABOUT AFFIRMATIVE ACTION
Affirmative Action Planning
EverythingHR has been helping federal contractors, federal subcontractors, as well as state and local contractors develop and update their Affirmative Action Plans.
We provide end-to-end support for developing, auditing, and maintaining Affirmative Action Programs, helping organizations manage their compliance responsibilities and prepare for OFCCP audits.
Affirmative Action Planning for
01
Service & Supply Contractors
Affirmative Action planning and compliance support for service and supply contractors.
02
Hospitals
AAP support designed for hospitals and healthcare organizations subject to applicable requirements.
03
Universities & Colleges
Compliance planning for universities, colleges, and adult schools.
04
Banks & Credit Unions
Affirmative Action planning support for banks, savings and loans, and credit unions.
05
Construction Companies
Support for construction companies and federally assisted construction contractors.
COMPLIANCE REQUIREMENTS
Do You Need a Written Affirmative Action Plan?
Affirmative Action Program requirements may apply to certain federal contractors and subcontractors based on factors such as employee count and contract status.
Educational institutions, hospitals, and certain financial institutions may also be subject to applicable requirements.
AAP REQUIREMENT
Do You Need an Affirmative Action Program?
| Organization / Situation | YES | NO |
|---|---|---|
| FOR FEDERAL CONTRACTORS / SUBCONTRACTORS | ||
| Do you have 50 or more employees and are you a prime contractor or first-tier subcontractor with a contract, subcontract, or purchase order amounting to $50,000 or more? | Y | |
| FOR BANKS, SAVINGS & LOANS, AND CREDIT UNIONS | ||
| Do you have 50 or more employees and serve as a depository of Government funds in any amount? | Y | |
| Do you have 50 or more employees and are you a financial institution that is an issuing and paying agent for U.S. Savings Bonds and Notes? | Y | |
MULTIPLE LOCATIONS
Does a Government Contract in Another Location Affect Your Location?
We don't do any government work here. Federal Government work is performed in another division in another state. Is our location required to have a written Affirmative Action Plan?
Download the Single Entity Test →GET STARTED
Need Help With Your Affirmative Action Plan?
If you would like to speak with an Affirmative Action Planning representative, please fill out the form below.
We typically respond within 1–2 business days.
AFFIRMATIVE ACTION / EEO TRAINING
Build a Stronger EEO & Affirmative Action Program
EverythingHR provides Affirmative Action and Equal Employment Opportunity training designed to help organizations understand their responsibilities and strengthen their compliance programs.
Contact us today for pricing on AAP training.
SuzanneO@EverythingHR.com
01
MANAGERS & SUPERVISORS
AAP / EEO Training for Managers and Supervisors
EverythingHR's Affirmative Action Plan/Program includes a comprehensive training product for managers and supervisors, offering an in-depth look at common day-to-day EEO and Affirmative Action challenges.
Each session includes appropriate information in the following categories:
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OFCCP Regulations
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Manager's Role
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Compliance Tips
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OFCCP Trigger Points
✓
Exposure for Non-Compliance
02
HUMAN RESOURCES
AAP / EEO Training for Human Resources Professionals
The Human Resources Department often shoulders the responsibility for an organization's Affirmative Action Plan.
Our AAP training for HR professionals can be customized to cover the affirmative action subjects that will best equip your HR team to manage AAP/EEO responsibilities.
Training is designed for people involved in the following areas:
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Pulling AAP data
✓
Recruiting, applicant tracking, selection & hiring
✓
Compensation and pay equity analysis
✓
Job title creation & job descriptions
✓
Transfers, promotions, demotions & rehires
✓
Layoffs and involuntary terminations
✓
Employee training and continuing education
✓
Tuition assistance
UPCOMING TRAINING
Webinars & Onsite Training
Upcoming training opportunities can address practical Affirmative Action, recruiting, recordkeeping, and adverse impact topics.
01
Affirmative Action Recruiting & Applicant Tracking
OFCCP compliance and recordkeeping considerations.
02
Adverse Impact in Hires, Promotions & Terminations
Understanding potential areas of significant disparity and compliance considerations.
03
Affirmative Action Plan Implementation
Your AAP is complete. Now what do you do next?
SCHEDULE
Dates & Times: To Be Announced
Training Sessions
Hosted by EverythingHR
Handout Materials
Provided by EverythingHR
Training Dates
EverythingHR will confirm availability and hold
training dates upon receipt of a signed proposal
and deposit.
WHY TRAIN?
Why Do You Need to Train?
Effective training helps managers, supervisors, and HR professionals understand their roles in supporting an organization's EEO and Affirmative Action responsibilities.
The OFCCP publishes information about compliance activities, enforcement matters, events, and news for federal contractors.
Visit the OFCCP Website →EXPERT SUPPORT
Need Help With Your EEO / AAP Program?
The EverythingHR Affirmative Action Team has qualified specialists who can work with you on challenging EEO and AAP issues and help develop practical business solutions.
Contact the Training Team →PRIVATE REPORTING SERVICES
EEO-1 & VETS-4212 Reporting
EverythingHR's Affirmative Action Team provides assistance with federal EEO-1 and VETS-4212 reporting requirements for qualifying employers and federal contractors.
PRIVATE
Client Reporting Services
EEO-1 REPORT
EEO-1 Reporting Assistance
EverythingHR's AAP Team provides assistance with EEO-1 reporting. Contact our team for assistance with preparing and filing your report.
Historical filing information:
The original source material referenced an EEO-1
Compensation Report due May 31, 2019. Reporting deadlines
and requirements can change, so please verify the current
requirements through the official EEOC website.
Request EEO-1 Filing Assistance
→
Visit the EEOC EEO-1 Website
↗
VETS-4212 REPORT
VETS-4212 Reporting Assistance
EverythingHR's AAP Team provides assistance with VETS-4212 reporting for qualifying federal contractors and subcontractors.
Historical filing information:
The original source material referenced VETS-4212 reports
due September 30, 2017. Reporting deadlines and requirements
can change, so please verify the current requirements through
the official U.S. Department of Labor website.
Request a VETS-4212 filing proposal
Request a VETS-4212 Proposal
→
Visit the VETS-4212 Website
↗
When contacting us, please include the number of addresses to be filed along with the employee headcount for each address.
REPORTING REQUIREMENTS
Does Your Company Have Annual Reporting Requirements?
The following questions are based on the requirements presented in the original EverythingHR material. Requirements can change, so organizations should verify current obligations with the applicable federal agency.
01
Is Your Company Required to File EEO-1 Reports?
FOR FEDERAL CONTRACTORS / SUBCONTRACTORS
Do you have 50 or more employees and are you a prime
contractor or first-tier subcontractor with contracts,
subcontracts, or purchase orders meeting the applicable
threshold?
YES
NO
FOR ALL PRIVATE EMPLOYERS
Are you subject to Title VII of the Civil Rights Act of
1964 and have 100 or more employees?
YES
NO
Are you subject to Title VII and have fewer than 100
employees, but are part of a single enterprise through
common ownership, control, management, or affiliation
with a total enterprise workforce of 100 or more?
YES
NO
FOR BANKS, SAVINGS & LOANS, AND CREDIT UNIONS
Do you have 50 or more employees and serve as a
depository of Government funds?
YES
NO
Do you have 50 or more employees and are you a financial
institution that is an issuing and paying agent for
U.S. Savings Bonds and Notes?
YES
NO
02
Is Your Company Required to File VETS-4212 Reports?
FOR FEDERAL CONTRACTORS / SUBCONTRACTORS
Is your company a prime contractor or first-tier
subcontractor with contracts, subcontracts, or purchase
orders meeting the applicable VETS-4212 threshold?
YES
NO
03
Do You Need an Affirmative Action Program?
FOR FEDERAL CONTRACTORS / SUBCONTRACTORS
Do you have 50 or more employees and are you a prime
contractor or first-tier subcontractor with a contract,
subcontract, or purchase order meeting the applicable
threshold?
YES
NO
FOR BANKS, SAVINGS & LOANS, AND CREDIT UNIONS
Do you have 50 or more employees and serve as a
depository of Government funds?
YES
NO
Do you have 50 or more employees and are you a financial
institution that is an issuing and paying agent for
U.S. Savings Bonds and Notes?
YES
NO
PRIVATE CLIENT SERVICES
Need Assistance With Your Federal Reports?
Contact the EverythingHR Affirmative Action Team to discuss your reporting requirements, filing assistance, or proposal.
NEWS, LINKS & BLOG
Affirmative Action Resources
The U.S. Department of Labor, EEOC, and OFCCP provide a wide range of resources for federal contractors and employers. Explore the official resources below for regulations, guidance, reporting information, and compliance updates.
OFFICIAL RESOURCE
Office of Federal Contract Compliance Programs
Visit the official OFCCP website for federal contractor compliance information, regulations, resources, events, and news.
Visit OFCCP ↗01
DEPARTMENT OF LABOR
Frequently Asked Questions
Frequently asked questions and information for employers regarding OFCCP requirements and compliance.
View FAQs ↗02
AFFIRMATIVE ACTION
Executive Order 11246
Historical federal affirmative action requirements concerning equal employment opportunity and federal contractors.
View Resource ↗03
DISABILITY
Section 503 of the Rehabilitation Act
Information concerning federal contractor obligations related to individuals with disabilities.
View Section 503 ↗04
VETERANS
VEVRAA
Information about the Vietnam Era Veterans' Readjustment Assistance Act and federal contractor responsibilities concerning protected veterans.
View VEVRAA ↗05
EEOC
EEO-1 Survey Report
Official EEOC information concerning the EEO-1 reporting program and employer reporting resources.
Visit EEOC ↗06
U.S. DEPARTMENT OF LABOR
VETS-4212
Official information and resources concerning VETS-4212 reporting for federal contractors and subcontractors.
Visit VETS-4212 ↗EVERYTHINGHR RESOURCES
Stay Informed About EEO & AAP Compliance
Keep up with developments affecting Affirmative Action, Equal Employment Opportunity, federal contractor compliance, and workplace requirements.
AAP
AAP WEBINAR SCHEDULE
Upcoming Affirmative Action Plan Webinars
Our Affirmative Action Plan webinar series is currently being scheduled. Check back soon for upcoming topics, dates, and registration information.
Want to Know When the Next Webinar Is Scheduled?
Enter your email address below and we'll use it to notify you when the next AAP webinar is available.
WEBINAR REGISTRATION
Ready to Sign Up for an AAP Webinar?
Complete the form below to receive information about upcoming AAP webinar opportunities.
WHAT TO EXPECT
Practical AAP & EEO Topics
01
Affirmative Action Planning
02
EEO Compliance
03
OFCCP Requirements
04
Practical Compliance Strategies
EVERYTHINGHR
Empower Your Business. Elevate Your People.
Get the HR expertise, resources, training, and support you need to build a stronger workplace.
OUR EXPERT TEAM
AAP People
Experienced professionals. Practical insights. Real solutions.
Suzanne Oliva
Senior Manager, AAP Compliance Services
PHONE(213) 765-3918
SERVICES
Affirmative Action Plan
Suzanne Oliva
Suzanne Oliva is the Senior Manager of AAP Compliance Services at Employers Group (EG) providing full-service Equal Employment Opportunity/Affirmative Action (EEO/AA) consulting services.
She has over 12 years of experience in producing Affirmative Action Plans which meet (OFCCP) regulations; as well as responding to client inquiries on all aspects of Affirmative Action, Department of Labor audits, policies & processes. Ms. Oliva spent several years in Human Resources with a variety of industries and small business to fortune 500 companies.
Suzanne’s background includes specialized experience with Executive Order 11246 & Title VII; Employment Law & Compliance; E-Verify, EEO-1 Reports, Vets-100/100A Reports, audit of I-9 program, communicating code of ethics, ethical employment practices, organizational effectiveness, & insuring compliance with labor relations, & workplace law. Ms. Oliva has valuable experience in training and has been the consultant to multiple employers through compliance audits and corporate management reviews.
Suzanne Oliva AAP Compliance Services Manager Phone: 213-765-3918 E-mail: soliva@employersgroup.com